Supplier PDFs into the ERP, without retyping a line
Every supplier quote arrived as a PDF and left as manual data entry — about two hours a day per employee. An LLM service now does the transfer and writes the result into the ERP.
- Client
- Spare parts & industrial equipment · Germany · $15M revenue · 100 staff
- Scope
- Inbox → classification → extraction → ERP
- Duration
- 1 month to rollout
- Role
- Solo — design, build, hand-over
Two hours a day retyping what a PDF already said
Suppliers send quotes as PDF files. Everything in them had to be moved into the ERP by hand.
An employee opened each file and transferred the prices, delivery times and line items into the ERP field by field. The document already contained every value — the work was purely mechanical transcription.
Across the team this routine consumed roughly two hours a day per person, and it grew with every new supplier added.
A service that reads the quote and fills the ERP
The PDF never needs to be opened by a person — it is pulled, classified and extracted.
Email arrives
inboxA message comes in from the supplier with the quote attached.
Pull and identify
detectThe bot takes the PDF out of the inbox and determines that it is a supplier quote rather than any other document.
Classify and extract
parseAn LLM pass extracts prices, delivery times and line items from the document layout.
Write to the ERP
erpThe structured values are written into the ERP, where the quote is ready to work with.
Six hundred hours, and a month to get there
Measured after the service took over the full supplier-quote flow.
Of manual data entry removed
PDFs processed every month
From first commit to production
Python